Stock Management Overview
Stock is your raw inventory — the land and buildings your organization has its eye on, is negotiating for, has bought, or has put to use. A stock record is the starting point of the whole inventory chain: land becomes stock, stock is allocated to a project, the project is broken into subprojects, and subprojects are carved into sellable units.
Think of a stock record as the title deed and the story behind a piece of land or a building, all in one place:
- What it is — a category and subcategory (for example, Land → Agricultural, or Building → Commercial).
- Where it is — the full location hierarchy (country, state, district, taluk, village) and survey details.
- How big it is — area measured three different ways (see Area measurement).
- Who owns it — partner holdings that must sum to exactly 100%.
- Who you bought it from — the seller or vendor, with bank and payment details.
- What stage it's at — its status, somewhere along an 11-stage lifecycle.
Where stock fits in the inventory chain
Because everything downstream depends on it, a stock record is carefully governed: you can't freely delete it once it's in use, and its status can only move along approved paths.
The 11-stage status lifecycle
Every stock carries a status that tells you exactly where it is in its journey from a wish-list idea to a fully sold asset. There are 11 statuses in all:
| # | Status | What it means |
|---|---|---|
| 1 | Wishlist | A piece of land you're interested in but haven't acted on. Every new stock starts here. |
| 2 | In Negotiation | You're actively discussing terms with the seller. |
| 3 | Under PO | A purchase order / agreement to buy is in place. |
| 4 | Advanced | An advance payment has been made to the seller. |
| 5 | Registered | The sale deed is registered — you legally own it. |
| 6 | Allocated | The stock has been assigned to a project for development. |
| 7 | On Hold | Temporarily paused (a legal issue, a dispute, an internal decision). |
| 8 | Cancelled | The deal fell through or the stock was abandoned. |
| 9 | Partially Sold | Some — but not all — of the derived units have been sold. |
| 10 | Completely Sold | Every derived unit has been sold. |
| 11 | Split | The stock was divided into smaller child stocks. The parent is now locked. |
The status is never a free-text field — you can only move a stock to a status that the system allows from where it is right now. For example, a Wishlist stock can move to In Negotiation or Cancelled, but it cannot jump straight to Registered.
For the full diagram of which transitions are allowed, and the special Split behavior, see Walking a stock through its lifecycle. For the canonical lifecycle reference shared across the whole product, see Status lifecycles.
What you can do with a stock
| Action | Page |
|---|---|
| Record a new piece of land or building | Create a stock |
| Move it through its status stages | Walking a stock through its lifecycle |
| Assign it to a project | Allocating stock to projects |
| Track payments to the seller | Covered in Create a stock |
| Divide it into smaller parcels | The Split behavior |
Area measurement
Land is rarely a single, tidy number. The same parcel can measure differently depending on who measured it and how. Vruksha records up to three independent area values so you always know which one you're looking at:
| Area | Source | Used for |
|---|---|---|
| Paper area | The figure written in the legal documents / deed | Legal reference |
| Calculation area | The area derived from survey calculations | Internal planning |
| Field area | The area measured on the ground | Actual development |
These rarely match exactly, which is why each is kept separately. The paper area is treated as the primary value used for downstream allocation accounting. You'll set these up when you create a stock.
Who can manage stock
Stock actions are permission-controlled. A user needs the relevant permission to view, create, edit, change status, manage payments, or allocate stock. If you can't see a button described in these guides, your role doesn't grant that permission — ask your administrator. Roles and permissions are covered in Roles overview.